Explore Our Services
Whatever form your history takes, we preserve it
What We Offer
Build Your System
Design and implement archival infrastructure from the ground up
Starting with boxes of unsorted materials and no clear path forward? We specialize in creating sustainable archival systems that work for your organization—whether you're a school preserving institutional history, a community group documenting lived experience, or a business managing corporate records.
What we do:
Assess your collection scope, organizational capacity, and access goals
Design physical and digital archival systems tailored to your context
Select and implement appropriate databases and digital asset management platforms
Process and arrange materials using professional archival standards
Create finding aids, catalogs, and access tools
Develop workflows and documentation for ongoing management
Train staff and volunteers to maintain the system independently
Deliverables typically include: Collection assessment report, processing plan, implemented database or catalog, finding aids, volunteer manual, and training sessions
Timeline: 2-12 months depending on collection size and complexity
Good for: Independent schools, community organizations, small historical societies, family collections, new corporate archives, local religious institutions
Preserve & Protect
Ensure your materials survive for future generations
Facing deteriorating media formats, environmental concerns, or textile collections that need specialized care? We provide preservation expertise to protect your materials—from digitizing fragile audiovisual collections to designing proper storage for three-dimensional objects.
What we do:
Plan and manage digitization projects from assessment to delivery
Convert aging media formats (VHS, audio cassettes, film, photographs) to stable digital files
Preserve audiovisual materials using professional standards
Provide textile preservation guidance for garments, flags, quilts, and fabric collections
Assess and remediate mold in archival collections
Develop disaster preparedness and emergency response plans
Monitor environmental conditions and recommend storage improvements
Stabilize at-risk materials and prioritize preservation interventions
Deliverables typically include: Digitization plan, digital files with metadata, preservation assessments, storage recommendations, disaster plan, environmental monitoring reports
Timeline: 1-18 months depending on collection size and preservation needs
Good for: Institutions with aging audiovisual collections, textile or costume collections, climate-vulnerable storage, water damage or mold concerns, at-risk materials
Optimize & Scale
Improve existing systems and build organizational capacity
Already have an archival system but need to refine it, expand capacity, or secure funding for growth? We help established programs become more efficient, accessible, and sustainable through strategic assessment, staff development, and resource acquisition.
What we do:
Audit and optimize existing records management and archival programs
Improve digital asset management workflows and systems
Write grants and develop funding strategies for archival projects
Plan and curate exhibits from archival collections
Conduct historical research and provide genealogy services
Facilitate strategic planning for archival program development
Design comprehensive training for staff and volunteers
Develop collection development policies and retention schedules
Create public access interfaces and outreach programs
Deliverables typically include: Program assessment reports, grant proposals, strategic plans, retention schedules, training materials, exhibit plans, research reports
Timeline: 1-6 months for most projects; ongoing retainer support available
Good for: Established archives seeking improvement, corporate records programs, organizations pursuing grants, institutions planning exhibits or public programming
Our Process
Every project is unique, but our approach is consistent: collaborative, transparent, and designed for long-term sustainability.
1. Initial Consultation
We start with a conversation to understand your materials, goals, challenges, and resources. No obligation, just clarity about whether we're a good fit.
2. Site Assessment
For most projects, we visit your location to evaluate the collection, storage conditions, and organizational context. We ask questions, take notes, and start developing solutions.
3. Detailed Proposal
We provide a comprehensive proposal that includes scope of work, timeline, deliverables, and transparent pricing. We can structure projects in phases to match your budget and priorities.
4. Collaborative Implementation
We work alongside your team; not in isolation. Whether we're processing materials, setting up databases, or developing training programs, we involve your staff and volunteers throughout to ensure that your organizational needs are met.
5. Training & Transition
Our goal is to make ourselves unnecessary. We ensure your team has the knowledge, documentation, and confidence to maintain the system after we're gone. We're always available for follow-up questions or future needs.
